Privacy Policy

Last Updated: January 2025

At ApplyFast, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. Please read this policy carefully to understand our practices regarding your personal data.

1. Information We Collect

1.1 Information You Provide

We collect information that you voluntarily provide when using ApplyFast:

Account Information: Name, email address, password (hashed), and profile information
CV/Resume Data: Your CV content, work history, education, skills, and other professional information
Job Application Data: Job descriptions, application status, notes, and tracking information
Cover Letters: Generated cover letters and related content
Payment Information: Billing details processed through secure third-party payment processors (we do not store full credit card numbers)
Communication Data: Messages, support requests, and feedback you send to us

1.2 Automatically Collected Information

When you use ApplyFast, we automatically collect certain information:

Usage Data: Pages visited, features used, time spent, and interaction patterns
Device Information: Device type, operating system, browser type, IP address, and device identifiers
Log Data: Server logs, error reports, and technical diagnostic information
Cookies and Tracking Technologies: See our Cookie Policy section below

1.3 Information from Third Parties

We may receive information from:

Authentication Providers: When you sign in using third-party services (e.g., Google, GitHub)
Payment Processors: Transaction and billing information
Chrome Extension: Job details captured from job boards (LinkedIn, Indeed, etc.)

2. How We Use Your Information

We use the collected information for the following purposes:

2.1 Service Provision

Process and tailor your CV based on job descriptions
Generate personalized cover letters
Track your job applications
Provide application management features
Enable Chrome extension functionality

2.2 Account Management

Create and manage your account
Authenticate your identity
Process payments and manage subscriptions
Send service-related communications

2.3 Service Improvement

Analyze usage patterns to improve our AI models
Enhance service features and functionality
Develop new features and services
Conduct research and analytics (using anonymized data)

2.4 Communication

Respond to your inquiries and support requests
Send important service updates and notifications
Provide customer support
Send marketing communications (with your consent, which you can opt-out of)

2.5 Legal Compliance

Comply with legal obligations
Enforce our Terms of Service
Protect our rights and prevent fraud
Respond to legal requests and court orders

We do not sell your personal information. We may share your information only in the following circumstances:

3.1 Service Providers

We share information with trusted third-party service providers who assist us in:

Payment processing (Stripe, etc.)
Email delivery services
Cloud hosting and infrastructure
Analytics and monitoring
Customer support tools

These providers are contractually obligated to protect your information and use it only for specified purposes.

3.2 Legal Requirements

We may disclose your information if required by law, court order, or government regulation, or to:

Comply with legal processes
Protect our rights and property
Prevent illegal activities
Ensure user safety

3.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.

We may share your information with your explicit consent or at your direction.

4. Data Storage and Security

4.1 Data Storage

Your information is stored on secure servers using industry-standard encryption. We use reputable cloud service providers with robust security measures.

4.2 Security Measures

We implement appropriate technical and organizational measures to protect your information:

Encryption in transit (HTTPS/TLS)
Encryption at rest for sensitive data
Regular security audits and assessments
Access controls and authentication
Secure coding practices

4.3 Data Retention

We retain your information for as long as necessary to:

Provide our services to you
Comply with legal obligations
Resolve disputes
Enforce our agreements

You may request deletion of your account and data at any time (see Your Rights section).

5. Your Rights and Choices

You have the following rights regarding your personal information:

5.1 Access and Portability

Access your personal information
Request a copy of your data in a portable format
Review what information we have about you

5.2 Correction and Deletion

Correct inaccurate or incomplete information
Request deletion of your account and personal data
Withdraw consent for data processing

5.3 Opt-Out Rights

Unsubscribe from marketing emails
Disable cookies (see Cookie Policy)
Limit data collection where possible

5.4 Exercising Your Rights

To exercise these rights, contact us at hello@applyfast.cc. We will respond to your request within 30 days, subject to applicable law.

6. Cookies and Tracking Technologies

6.1 Types of Cookies

We use cookies and similar technologies for:

Essential Cookies: Required for service functionality (authentication, security)
Analytics Cookies: Help us understand how you use our service
Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings. However, disabling certain cookies may limit service functionality.

6.3 Third-Party Analytics

We use analytics services (e.g., Google Analytics) that may use cookies to collect information about your use of our service. These services have their own privacy policies.

7. AI and Machine Learning

7.1 AI Processing

ApplyFast uses artificial intelligence to analyze job descriptions and tailor CVs. Your data may be processed by AI models to:

Extract relevant information from job descriptions
Match your skills and experience to job requirements
Generate tailored content

7.2 Data Anonymization

When using your data to improve our AI models, we:

Anonymize personal identifiers
Aggregate data where possible
Use data only for service improvement purposes

7.3 Third-Party AI Services

We may use third-party AI services to process your data. These services are contractually bound to protect your information and use it only for specified purposes.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

9. Children's Privacy

ApplyFast is not intended for users under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately, and we will delete such information.

10. Third-Party Links

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any information.

11. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to know what personal information is collected
Right to delete personal information
Right to opt-out of the sale of personal information (we do not sell personal information)
Right to non-discrimination for exercising your privacy rights

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):

Right to access, rectify, or erase your personal data
Right to restrict or object to processing
Right to data portability
Right to lodge a complaint with a supervisory authority

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

Posting the updated policy on our website
Sending an email to your registered email address
Displaying a notice in the Service

Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: hello@applyfast.cc

By using ApplyFast, you acknowledge that you have read and understood this Privacy Policy and consent to our data practices as described herein.